Senior Public Procurement Officer (GMG/SEG1)

OBJECTIVE AND SCOPE OF WORK

Under the general supervision of the Director Procurement, the Senior Procurement Officer researches information on prices and procures goods and services requested by the various departments

KEY RESPONSIBILITIES

• Prices of goods and services researched
• Suitable registered suppliers sourced
• Quotations requested
• Payment, Commitment Vouchers and Invoice Orders prepared and payment made
• Suppliers performance, capabilities and the competitiveness of the prices investigated
• Records maintained
• Goods and services procured
• Advances cleared
• Goods delivered

KEY PERFORMANCE INDICATOR

• Prepare contracts
• Coordinate public procurement tender closing and opening exercise
• Review tender evaluation reports
• Assess quotations and make recommendation for award
• Prepare agenda to tender documents
• Ensure that all contracts are reviewed by the Legal Department
• Maintain contract register
• Prepare Procurement Plans for the Hospital
• Maintain database with current cost and location of goods, works, and services and establish links with ones in other government agencies.
• Assist with negotiations with suppliers/contractors to obtain best prices and value for money
• Liaise with Finance Division to ensure compliance with contract conditions for payments and other procurement guidelines
• Maintain data with Government of Jamaica Procurement Procedures
• Provides liaison services between the PPC, the Ministry of Finance, Office of the Prime Minister and Bellevue Hospital’s representatives
• Review all tender reports for submission to the Procurement Committee
• Keep track of the Procurement process of each submission from preparation of Tender Reports to job completion and Contract termination
• Advises, supports and assists employees on all aspects of the procurement process and procedures
• Ensure that Procurement Committee submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposal is maintain
• Asset the Director, Procurement to set priorities and to formulate procedures
• Advices the Director, Procurement of Director, Administration & Property Management on suppliers reliability/suitable and performance
• Attends meetings of Procurement and Contracts Committee in the absence of the Director, Procurement
• Provides guidance to Internal/External customer on the Ministry’s procurement policies and procedures
• Develops priority settings for the client
• Ensures that cheques and withhold tax certificates are collected by the supplier once goods are received in good condition and according to purchase order
• Ensure that invoices are received from suppliers and the appropriate programme managers have signed “Goods received or Services rendered”
• Ensure that procurement practices conform with the relevant Acts
• Liaises with the Accounts & Finance Department to ensure that supplier’s invoices are paid in a timely manner
• Establishes and maintains an inventory listing of equipment bought etc.
• Advises on the reliability and performance of suppliers
• Performs any other duties as directed by the head of the Division
• Attends meetings of Procurement and Contracts Committee in the absence of the Director, Procurement

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree: Management Studies, Accounting, Business Administration, Public sector Management, Economics or any other related field
• Certificate in Public Procurement: UNDO/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 3 years OR

• ACCA Level 2
• Certification in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 3 years OR

• Diploma in Business Administration, Accounting or any other related field
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 5 years

Applications accompanied by resumes should be submitted no later than Friday November 29, 2024 to:-

Human Resource Manager

Bellevue Hospital

16 ½ Windward Road

Kingston 2

Or

Email: bvh.resumes@gmail.com

or

Apply by completing the form below and uploading your resume.

While we appreciate and will review all submissions, please note that only shortlisted candidates will be contacted.