Procurement Officer (GMG/AM3)

OBJECTIVE AND SCOPE OF WORK

The Procurement Officer under the general supervision of the Director Public Procurement is to   assist in the procurement process required for the acquisition of goods and services essential for the operations of the MDA. The incumbent will ensure that goods are procured in accordance with procurement guidelines and procedures outlined in the  Government of Jamaica, Public Procurement Act and Regulations 2015.

KEY RESPONSIBILITIES

• Tender documents prepared and posted
• Bids evaluated
• Requisitions/purchase orders authorized
• Goods and services procured in accordance with procurement policies/guidelines
• Reports produced
• Inventory levels maintained
• Plans and budgets prepared

Procurement Process management

1. Preparing and reviewing technical specification in collaboration with stakeholders, refining terms of reference (ToR) and preparing request for proposals (REP) and bidding documents.
2. Reviewing and evaluating proposal and bids received and assisting with the process of engaging consultants and suppliers
3. Preparing and reviewing TORs and bidding documents for all required procurement activities
4. Liaising with relevant department and stakeholders to have REPs and bidding documents prepared, approved and issued in a timely manner according to the approved budget
5. Managing the advertising process for procurements, procurement correspondence, bid receipt, and bid opening in strict accordance within mandated procurement procedures
6. Maintaining procurement filing system in a systematic manner
7. Receives compiles and processes for purchase requisition forms for all wards and department for the procurement of goods

Vendor Management

8. Maintaining list of vendors and contractors supplying various items and services
9. Liaises with service contractors to ensure that service to office and medical equipment are being affected as agreed
10. Development and executing measurement tools to accurately gage vendor’s performance (quality delivery time’s etc.) and communicate results internally and externally as necessary
11. Checking invoices to ensure correct price, follow through to ensure that materials ordered have been received, examine the condition of materials received, and recommend invoices for payment
12. Maintaining procurement records such as items or services purchased costs, delivery, product quality or performance and inventories, compiling data on these for internal monthly reports
13. Ensure all completed Purchase Orders are taken to the general consumption tax office to be zero-rated

Procurement Reporting

14. Monitoring and reporting the procurement implementation status and progress as required
15. Following up with relevant government agencies to obtain the approval of proposed contract awards in a timely manner
16. Prepare reports of and for procurement meetings

JOB SPECIFICATION/COMPETENCIES [Minimum]

Required Qualification, Experience, Knowledge and skills:

• Diploma in Public Administration/Management Studies/Accounting or any other related field
• Three (3) years procurement experience, in a similar position

Applications accompanied by resumes should be submitted no later than Friday November 29, 2024 to:-

Human Resource Manager

Bellevue Hospital

16 ½ Windward Road

Kingston 2

Or

Email: bvh.resumes@gmail.com

or

Apply by completing the form below and uploading your resume.

While we appreciate and will review all submissions, please note that only shortlisted candidates will be contacted.