OBJECTIVE AND SCOPE OF WORK
Under the general direction of the Manager, Human Resource Management and Development the incumbent is responsible for the routine secretarial functions categorized as support services to ensure that all various secretarial duties are delivered in an efficient and effective manner so as to enhance the effectiveness and efficiency of the Human Resource Department.
KEY RESPONSIBILITIES
- Collects data and prepares monthly Human Resource Department Report
- Maintains the Senior Managers, Secretaries Accounts and HR personnel files
- Prepares advertisement for vacant posts
- Schedules interviews, organize and prepare interview packages
- Receives, Logs and dispatches all incoming correspondence
- Prepares replies to correspondence received from members of staff and the public in accordance with written and oral instructions from the Manager HR
- Prepares orientation packages for new employees
- Prepares job letters on behalf of staff members
- Photocopy and dispatch all outgoing correspondence
- Sorts and maintains HRD Filing system for all incoming and outgoing correspondence
- Ensures effective record keeping of all confidential documents
- Books Boardroom or Classroom for meetings, conferences, interviews etc.
- Screen calls and visitors to assist in controlling the effective flow of work
- Records messages and make contact with internal and external clients to obtain/impart information.
- Schedule meetings and monitors the diary of the Personnel Manager
- Take minutes at meetings when necessary
- Any other duties assigned by the Supervisor/Head of Department
Required Qualification and Experience
- Certificate from a recognized Secretarial Institution
- Certificate in Administrative Management (Levels 1- 2)
- At least 5 CSEC Subjects (English Language compulsory)
- At least two (2) years’ experience in a similar capacity
Applications accompanied by resumes should be submitted no later than Friday January 17, 2025 to:-
Human Resource Manager
Bellevue Hospital
16 ½ Windward Road
Kingston 2
Or
Email: bvh.resumes@gmail.com
or
Apply by completing the form below and uploading your resume.
While we appreciate and will review all submissions, please note that only shortlisted candidates will be contacted.