Applications are invited from qualified persons for the abovementioned position.
Job Purpose:
Under the general direction of the Director/Deputy Directors of Nursing Services, the incumbent is responsible for the routine Secretarial function categorized as Support Services to ensure that all various secretarial duties are delivered in an efficient and effective manner to enhance the effectiveness and efficiency of the Nursing Department.
Key Responsibilities:
- Liaise with the Director/Deputy Directors of Nursing Services, Departmental Nurse Managers and Charge Nurses and prepare correspondence between these areas.
- Received calls and forwarded all messages as necessary.
- File and retrieve correspondence and other documents for the Nursing Department.
- Receive visitors/schedule appointments for the Nursing Administration Department
- Receive and dispatch mails, memorandum and other correspondences from the Nursing Administration Department to other Departments.
- Receive and dispatch email for the Nursing Administration Departments
- Photocopy documents for the Nursing Department
- Preparation of documents related to the Nursing Administration Department, e.g. acting recommendations, performance evaluation reports.
- Prepare Time and Attendance Report monthly for all Registered Nurses, Enrolled Assistant Nurses, Psychiatric Nursing Aides and Patient Care Assistants.
- Produce Excel Spreadsheet for Sessions and Overtime done for all Registered Nurses, Enrolled Assistant Nurses, Psychiatric Nursing Aides and Patient Care Assistants.
- Calculate Sessions and Overtime done by all Registered Nurses, Enrolled Assistant Nurses, Psychiatric Nursing Aides and Patient Care Assistants.
- Record and submit travel claim and other claimable allowances for all Registered Nurses, Enrolled Assistant Nurses, Psychiatric Nursing Aides and Patient Care Assistants for the Bellevue Hospital and associated rehabilitation facility.
- Collaborate reports received from various ward areas and prepare the Director of Nursing Services Report monthly.
- File Daily/Weekend Reports for Bellevue Hospital and related rehabilitation facility.
- Prepares minutes and actions sheets for Charge Nurses’ and Nursing Administration Meetings held monthly.
- Make requisitions for supplies for the Nursing Administration Department.
- Liaise with other departments in the institution to receive and provide information as necessary.
- Any other duties assigned.
Required Qualification and Experience:
- Certificate from a recognized Secretarial Institution/Administrative Assistant
- Certificate in Administrative Management (Levels 1- 2)
- At least 5 CSEC Subjects (English Language compulsory)
- At least two (2) years’ experience in a similar capacity
Applications accompanied by resumes should be submitted no later than Wednesday, January 31, 2024 to:-
Human Resource Manager
Bellevue Hospital
16 ½ Windward Road
Kingston 2
Or
Email: bvh.resumes@gmail.com
Or apply by completing the form and uploading your resume below.
Please note that while we appreciate and will review all applications, only shortlisted candidates will be contacted.